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AI for business

AI assistants that save your teams time, without losing control

We bring AI into your company where it genuinely lightens the load: finding a clause in a contract, checking a supplier invoice, summarising operational reports, keeping a procedure up to date, preparing a follow-up. Our assistants bring the rigour of management control, purchasing and public contracts, fields we have worked in ourselves: every answer cites its source, and nothing is used without human validation.

  • Sources cited
  • Read-only by default
  • Human validation
  • Documents in French, Arabic and English
Discuss your use caseSee our consulting services

Use cases

What AI can take on in your company

Contracts, invoices, procedures, operational reports, job applications: in construction, transport, asphalt plants, industry, distribution or services, the same tasks keep coming back. Our assistants are assembled from technical building blocks we know well: document extraction and OCR, search with cited sources, cross-checks, alerts, drafts, deliverables. We adapt them to your documents, your rules and your tools: these are not off-the-shelf products.

Document assistant for your contracts

Ask a question about a commercial or public contract: term, penalties, bonds, price revision, insurance, termination conditions. The assistant answers from your contracts, special conditions (CPS), amendments, general terms and the texts you give it, citing the file and page for every point. If it cannot find something, it says so.

Example questions

  • Which price-revision formula applies to lot 2 of the contract?
  • How much notice is needed to terminate the truck rental contract?
  • What delay penalties does the supply contract set, and what is the cap?
  • What insurance does the subcontract require from the subcontractor?

  • Contracts and documents

    Find what your documents say, and never miss a deadline.

    • Document knowledge base

      PDFs, scans, Word, Excel and PowerPoint files, e-mails: the text of your documents is extracted, and scans go through OCR in French, Arabic and English. Full-text search finds the passage and the original document. The index is updated every day.

    • Contract summary sheets

      For each contract, a sheet covers the clauses one by one, prices, deadlines and due dates. Every data point carries its reference [file, page]; contradictions between documents are flagged and calculations kept apart from facts.

    • Deadline alerts

      Contract deadlines, bonds, insurance policies or documents about to expire, missing paperwork: an alert report recalculated every day, once new documents are added, so you know what to deal with first.

  • Finance and purchasing

    Check documents and figures before they cause problems.

    • Supplier invoices

      Invoices received, including scans: the assistant picks out the supplier, the date, the amounts and the order reference, matches them with the order and the goods receipt, then flags discrepancies and possible duplicates. It records nothing itself: your team checks the invoices, then enters them into your software.

    • Cross-checking figures

      Invoicing, reporting and operations do not always tell the same story. The assistant cross-checks figures from one source to another and shows each gap with both references, before it surfaces in a management meeting.

    • Price revision for public contracts

      Published indices are compiled into a reference table; K coefficients are calculated per contract and per month, final, provisional or forecast, including base month and blocking clauses. Your revision claims rest on a verifiable basis.

  • Operations and management

    A clear view of the business, ready before the meeting.

    • Operational report summaries

      Daily site reports, production reports, haul trip or fuel logs: working from your exports, the assistant prepares the weekly summary, spots missing reports and unusual variances, and cites the original line.

    • Morning routine and draft reminders

      Every morning, the assistant refreshes its reports, picks out new points to follow up and prepares draft reminder e-mails, sorted by recipient. They are never sent automatically: a person reads, edits and sends them.

    • Deliverables and Power BI reports

      Excel workbooks, management presentations, Word or PDF notes: produced in French, in your house style, from your data. On explicit request, changes to a Power BI report are prepared on a copy, with a dated backup and a change log. Nothing is published without review.

  • Organisation and HR

    Write, update and recruit without losing control.

    • Procedures and work instructions

      Management procedures, work instructions, inspection forms: drafted from the way you actually work, or revised with changes tracked, so everyone can see what is changing before it is approved.

    • CV screening and summaries

      Applications received, as PDFs or scans, are read, matched with their cover letter, summarised and scored against a grid you define; duplicates and new versions are spotted. Choosing candidates stays with your recruiters.

    • Regulatory and industry watch

      Every week, a watch on the regulations of your trade, public contracts, indices and tools, summarised as a few concrete proposals for your business. Web searches contain no data from your company.

Guardrails

Our guardrails, in place from day one

Useful AI in a company is, first of all, AI that does nothing behind your back. These rules are written into the assistants’ configuration and their code, not just into a policy document.

Reading an answer

Every answer carries explicit markers. They show where the information comes from and, above all, what is missing.

[file, page]
Source cited: every data point points to the original document and page.
NOT FOUND
The information is not in the documents: nothing is assumed or filled in.
CONFLICT
Two documents disagree: both references are shown, and the gap is not quietly settled.
OCR TO CHECK
A scanned passage with an uncertain reading, to be checked against the original.
CALCULATION
A calculated value, kept apart from written facts, with its formula.
TRANSLATED FROM ARABIC
A translated passage, flagged as such, with the reference of the original text.

  • Read-only on your data

    The assistant reads copies or has read-only access. Your files, your document management system and your software are never modified.

  • Writing confined to one folder

    Sheets, reports and deliverables are written to a dedicated folder. A check in the code blocks any write outside it.

  • Drafts only, never sent

    Sending, forwarding and deleting e-mails are disabled. The assistant prepares drafts; a person decides whether to send them.

  • Sensitive data masked

    Passwords, access keys, bank accounts and employees’ personal data are never reproduced. HR data is shown as totals, with small groups merged.

  • Sources cited

    Every figure and every clause points to the original file and page, with the date of the data. Anything not found is marked as such, never assumed.

  • Contradictions flagged

    When two documents or two sources disagree, the gap is shown with both references. Figures are cross-checked between sources before they are used.

  • Human validation

    Answer, draft, deliverable or report change: nothing is used or shared until a person has reviewed and approved it.

  • Audit log

    Every question, every routine and every change is recorded in a dated log: you know what was asked, read and produced.

A cloud AI provider

The assistants rely on a cloud AI provider: the passages needed for an answer are sent to it for processing. We limit what is sent, we mask sensitive data and we do not train any model on your data.

Details in the FAQ

Method

From the first use case to daily routine

We begin with a single use case that matters to you, and only widen the scope once that first case has proved itself. Nothing moves to the next step without your agreement.

  1. Choose

    Use-case assessment

    We start from your repetitive tasks and your documents: where information gets lost, what is searched for, copied out, checked or chased by hand. Together we keep the cases where AI helps, and set aside those where it does not.

    • Map of tasks and documents
    • Use cases ranked by value and risk
    • Scope of authorised data

  2. Test

    First assistant on one use case

    A first assistant is set up on a single use case and a limited set of documents. Your teams use it on real questions; we make corrections and measure with you the time actually saved.

    • Working assistant on one use case
    • Guardrails configured and checked
    • Review of the first case: benefits, limits, next steps

  3. Extend

    Roll-out

    The scope widens one use case at a time: new files, new teams, scheduled routines. Each extension keeps the same guardrails and the same log.

    • Document index updated every day
    • Scheduled routines: alerts, morning briefing, watch
    • Access rules and log documented

  4. Embed

    Routine and adoption support

    AI becomes second nature once it fits into the working day. We support users as they get started, feed their corrections into the assistant’s rules and review progress with you at regular intervals.

    • Hands-on onboarding with users
    • Usage guidelines suited to your context
    • Follow-up reviews and adjustments

FAQ

AI for business: your questions

Partly, and we would rather say so plainly. The assistants rely on a cloud AI provider: the passages needed to answer a question are sent to it for processing. We keep what is sent to the strict minimum, we mask sensitive data and we agree with you which folders the assistant may read. Text extraction, OCR and the search index can run on your own machines. We do not offer AI hosted entirely on your premises.

No. We do not train or fine-tune any model on your data: the assistant reads your documents at the moment a question is asked. We choose a business plan whose terms exclude using your content to train the provider’s models; we tell you which provider it is and give you its terms before we start.

No. They read, cross-check, calculate and prepare: answers, summary sheets, alerts, drafts, deliverables. They send no e-mails, do not change your software and publish nothing. Scheduled routines, such as the morning briefing or the weekly watch, produce documents to review, not actions.

No. It reads the invoices, picks out the useful information, matches it with orders and goods receipts and flags discrepancies. It can prepare an import file, which your team checks and then imports into your software itself. It never writes directly to your ERP or your other software.

Yes, like any reading, human or automated: a poor-quality scan or an ambiguous question can skew an answer. That is why every answer cites its source so it can be checked against the original, keeps what is written apart from what is calculated, and flags anything not found or uncertainly read. We do not quote accuracy rates: we prefer answers you can verify, approved by a person.

No. It finds and cites the clauses of your contracts and the texts you give it, such as the CCAG-Travaux or Decree No. 2-22-431 on public contracts, with the path to the original document. Interpretation and decisions remain with your legal department, your contracts team or your legal adviser.

A priority use case and a point of contact on your side; read access to the documents concerned (contracts, tender and contract files, invoices, a synchronised document library, Excel exports from your software); your management’s agreement on which folders the assistant may read; and some of your teams’ time during the first use case, to ask real questions and correct the answers.

Your documents can be in French, Arabic or English, including scans: text is extracted by OCR in all three languages. Answers and deliverables are written in French by default, or in English on request; passages in Arabic are translated and flagged as such. Handwriting is not reliably recognised.

Through adoption support rather than a training catalogue: hands-on onboarding with users during the first use case and the roll-out, usage guidelines written for your context, and assistant rules adjusted based on their corrections. Follow-up reviews let you add a new use case once the previous one is well established.

No. The assistants work on documents found in every sector: contracts, invoices, procedures, operational reports, job applications. We know construction and public contracts from the inside (CPS, payment certificates, price revision), and we adapt the assistant’s rules to the vocabulary of your trade: transport and logistics, asphalt and materials plants, industry, distribution or services.

Related services

AI relies on sound methods and reliable data

An assistant is only useful if the organisation and the figures around it are solid, and if it speaks the language of your trade.

Let’s talk about how you work.

Tell us about your business, how your organisation runs and what you want to improve. We’ll then suggest a concrete next step — a demo, a call or a scoping session — with no obligation.

Tell us what you need

Or e-mail us at contact@rivena.ma

Based in Rabat · Demo on request

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