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Rivena HR

HR requests and time tracking, in one place.

Rivena HR keeps your staff records and moves requests along: leave, absences and certificates are requested online and approved by the line manager. Leave balances stay up to date, and staff clock in by mobile app or facial recognition, site by site. Every employee follows their requests and balance from their own space.

  • Leave and certificate requests
  • Up-to-date leave balances
  • Clock-in by app or facial recognition
  • Employee self-service
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Staff

One record per employee, kept in one place.

The staff register feeds everything else: requests, leave balances, time tracking and the employee space all read the same data, with nothing typed twice.

  • Employee record

    Identity, position, assigned site, start date and family status. The start date gives seniority, which counts towards leave.

  • Contracts and documents

    The employment contract, its dates and the supporting documents are kept on each employee’s record.

  • Drivers

    For transport companies: licences and their expiry dates, and driver assignments to trucks.

  • Role-based access

    Everyone sees what concerns them: a site manager follows their own team, HR sees everything, and access to any screen can be withdrawn from a specific person.

  • Your existing files

    At set-up, your Excel staff files are imported, so nothing is retyped by hand.

  • Excel exports

    The staff register, requests, leave balances and time records export to Excel, list by list.

Online requests

Leave, absences, certificates: every request follows its workflow.

The employee makes the request online, their manager approves it, and everyone knows where it stands at any time. No more paper forms going missing between the site and the office.

  1. 01

    The employee makes the request

    From their own space, on a phone or a computer: leave or an absence with its dates, or a certificate.

  2. 02

    The manager approves

    The request goes to the employee’s manager, who approves or declines it. Depending on the workflow you have set up, it then moves on to HR.

  3. 03

    Everyone follows progress

    Pending, approved or declined: the employee sees where their request stands, and HR sees every request in progress.

  4. 04

    The balance is updated

    Approved leave is deducted from the employee’s balance; an approved absence is recorded with its reason.

Three types of request

Leave
Start and end dates; the number of days is deducted from the balance once the leave is approved.
Absences
An absence with its reason, approved by the manager just like leave.
Certificates
Employment certificates and other certificates, requested online rather than at the office.

The workflow is set by role or by person, with alternate approvers for when the manager is away.

Leave balances

Everyone’s leave balance, kept up to date.

Entitlement is worked out under the Moroccan Labour Code, approved leave is deducted, and the remaining balance is clear at a glance, for employees and HR alike.

  • Leave earned

    Worked out from each employee’s start date, month after month, with the seniority increase.

  • Leave taken

    Each approved leave is deducted from the balance, with no side spreadsheet to keep.

  • Remaining balance

    Employees see it in their space before making a request; managers and HR see the whole team’s.

Time tracking

Clock-in on site, by app or by facial recognition.

Each construction site, depot or plant has its own clock-in. Arrivals and departures give each employee’s hours and attendance, with no timesheet to retype.

  • By mobile app

    Employees clock their arrival and departure on their phone, at the site where they work.

  • By facial recognition

    Employees clock in by stepping in front of the camera, with no badge or card to hand out.

  • By site

    Each clock-in is attached to its site. Managers see their own team; management and HR see everything.

  • Hours and attendance

    Each employee’s arrivals, departures and hours, day by day: the month’s attendance can be checked at a glance and exported to Excel.

Facial recognition: before go-live, we prepare with you how employees are informed and how their consent is obtained, under Moroccan Law 09-08.

Employee space

Every employee follows their requests and balance from their phone.

The employee space opens in a browser, on a phone or a computer. Employees find what concerns them without going to the office.

  • Their leave balance

    Leave earned, leave taken and remaining balance, kept up to date.

  • Requests online

    Leave, absence or certificate: the request goes online, with no paper form.

  • Where each request stands

    Pending, approved or declined: employees see the status of each of their requests.

  • Their own record, nothing else

    Each employee only has access to their own information, requests and balance.

With Rivena

Use Rivena HR on its own or with the other Rivena applications.

Each application has its own job. Here is where Rivena HR stops and the others take over.

By trade

  • Construction & public works

    Clock-in by construction site, by app or facial recognition, and leave for field crews approved by the site manager.

    See the industry

  • Transport & logistics

    Driver records with licences and expiry dates, clock-in at the depot, leave and absences approved online.

    See the industry

  • Asphalt plants & building materials

    Clock-in by plant or by paving site, and up-to-date leave balances for every crew.

    See the industry

  • Manufacturing, distribution & services

    Records, leave and certificate requests, and clock-in for office and workshop teams alike.

    See the industry

FAQ

Your questions about Rivena HR

Yes. Each clock-in is attached to a site — construction site, depot or plant — and each manager only sees their own scope. Management and HR see the whole company.

You set the workflow: by role or by person, in one or more steps, with alternate approvers. Most often, the line manager approves first, then HR.

Entitlement is 1.5 days per month of service, increased with seniority, as the Moroccan Labour Code provides. Each approved leave is deducted, and the remaining balance is visible to the employee and to HR.

Employees clock their arrival and departure on site, with the mobile app or by facial recognition. Each clock-in is attached to the site, and the team’s hours and attendance can be viewed day by day.

HR data is reserved for the roles that need it, and access to any screen can be withdrawn from a specific person. For facial recognition, before go-live we go through the requirements of Moroccan Law 09-08 with you: informing employees, obtaining their consent and the formalities with the CNDP.

Yes. Every list exports to Excel: staff register, requests, leave balances, clock-ins and hours. At set-up, your Excel staff files are imported.

The two complement each other. Rivena HR time tracking says who was present, where and at what time. Time entry in Rivena Projects says which project and task the hours went to: valued at the hourly cost frozen when entered, they give each project’s margin.

No. Rivena HR can be used on its own or with the other Rivena ERP applications. We agree the starting scope with you, then add other applications when you need them.

Let’s talk about how you work.

Tell us about your business, how your organisation runs and what you want to improve. We’ll then suggest a concrete next step — a demo, a call or a scoping session — with no obligation.

Tell us what you need

Or e-mail us at contact@rivena.ma

Based in Rabat · Demo on request

E-mail — E-mail us at contact@rivena.maRequest a demo