Equipment management
- Register, origin and lease contracts
- Costs, hire and sub-hire
- Fuel matched to odometer readings taken at the pump
- Workshop, tyres and daily checks
- Regulatory documents and due dates
- Profitability per truck and period
Rivena Equipment
Your equipment fleet, from the lease contract to the margin per truck.
Rivena Equipment keeps the register of your trucks and trailers and tracks every cost: leases, insurance, road tax, hire, fuel, servicing and tyres. For machines, it brings together the hours logged per machine and per operator and works out the equipment cost. Drivers do their daily walk-round check on their phone, document expiry dates are monitored and every truck shows its profitability, period by period.
- Trucks, machines and trailers
- Trucks owned, leased or hired
- Daily vehicle check on a phone
- Profitability per truck and period
Equipment register
Extract · next due dates
- Truck 028x4 rigid · leasedUpcomingTachographin 12 days
- Truck 05Tractor unit · ownedUp to dateOil changein 2,400 km
- Truck 076x4 rigid · ownedUp to dateInsurancein 41 days
- Trailer 04Semi-trailer · leasedOverdueRoadworthiness test3 days overdue
Fuel overconsumption · Truck 05
Alert opened38.9 L/100 km · standard 34 L/100 km, 5% tolerance
Margin this month
CostsMargin- Truck 02+MAD 8,500
- Truck 05−MAD 1,500
- Truck 09+MAD 7,300
Register and costs
Every truck, with its contract and its costs
The register shows where each unit comes from — owned, leased or hired — and brings together everything it costs, month after month.
Equipment register
Trucks, tractor units and semi-trailers, with their origin, photos and documents.
Truck record
Each truck has its own record: operating statistics, activity, fuel and costs, period by period.
Leases and payment schedules
Lease contracts with their payment schedule and the balance still to pay, attached to the truck concerned.
Insurance and road tax
Each vehicle’s insurance policies and annual road tax (vignette), with an alert before they expire.
Overheads and downtime
Overheads spread across the trucks with an allocation key, daily cost rates, days off the road and their reasons.
Hire and sub-hire
Trucks hired from third parties are re-invoiced monthly from the statement received, with purchase and resale prices. Days billed by the hire companies are checked, and the sub-hire margin counts towards profitability.
Fuel
Every fill-up matched to the odometer
Fill-ups and the odometer readings taken at the pump give each truck’s real consumption. Beyond the standard you set, an alert sheet opens and is followed up until it is explained.
Fill-ups and meters
Daily entry or import of fill-ups, matched to odometer readings, with tanks and AdBlue top-ups.
Consumption per truck
Litres per 100 km, truck by truck and period by period.
Standard and tolerance
A consumption standard and a tolerance that you set.
Investigated alerts
Each overconsumption opens an alert sheet, investigated with its cause and follow-up.
This month’s consumption
L/100 km · standard 34, tolerance 5%
StandardTolerance
- Truck 0233.1 L/100 km
- Truck 05Alert opened38.9 L/100 km
- Truck 0934.6 L/100 km
- Truck 1131.8 L/100 km
- Truck 1435.2 L/100 km
Truck 05 is 14% above the standard: alert sheet opened, cause to be investigated.
Workshop and documents
Servicing triggered by whichever limit comes first
Kilometres, time or engine hours: each service plan has its own interval, and the job falls due at whichever limit is reached first. Tyres, driver checks and regulatory documents are tracked in the same place.
Daily check
Truck 02 · before departure
14 of 26 points
- Tyres and wheelsOKPhoto
- Oil and fluid levelsOKPhoto
- Rear lightsDefectPhoto
- Mirrors and windowsOKPhoto
- Fire extinguisherTo do
Left rear light out of order, photo attached
Operations side: alert received, work order to open.
Preventive and corrective maintenance
Plans by kilometres, time or engine hours depending on the vehicle family, preventive and corrective work orders, cost per kilometre and a link to purchasing.
Tyres by position
Each tyre is tracked by axle and position: wear, minimum tread depth, lifespan and cost per kilometre. Rotations and fittings are done on a clickable diagram of the truck.
Daily check by the driver
Before setting off, the driver does a 26-point walk-round check of the truck, recorded on their phone with a photo for each point. Operations see the alerts and recurring defects, and open a work order.
Regulatory documents
Insurance, road tax, roadworthiness test, tachograph, fire extinguishers: each document has its due date, its alert threshold and its renewal chained to the previous one.
Machines and equipment
Equipment hours, logged per machine and per operator
For machines, time logging gives the hours per machine and per operator, the month’s status and the equipment cost, worked out from an hourly or daily rate.
Equipment time logging
The hours of each machine and its operator, logged over the period.
Equipment and plant status
Each machine’s monthly status, and the plant’s state: running, stopped or broken down.
Fuel per machine
Diesel issued is split by machine and by use.
Equipment cost
An hourly or daily rate per machine gives the period’s equipment cost, shown in the equipment report.
Profitability
What each truck costs and earns, period by period
All of a truck’s costs are set against its revenue for the period, taken from the trips entered in the Transport & logistics edition of Rivena ERP. The detail unfolds line by line and exports to Excel.
- Lease, insurance, road tax, hire, fuel, servicing, labour, overheads and management fees
- Revenue and cost per truck on the dashboard, with the alerts to deal with
- The trend from one period to the next
- An Excel export on every list
Profitability · Truck 02
Month M · in MAD
Revenue for the periodMAD 64,800
- FuelMAD 21,600
- LeaseMAD 14,200
- LabourMAD 9,800
- Servicing and tyresMAD 6,300
- OverheadsMAD 3,900
- Insurance and road taxMAD 2,100
Costs
MAD 57,900
Margin
MAD 6,900
Equipment and Fleet
Managing your equipment or tracking it live: two products
Rivena Equipment handles the management side: contracts, costs, workshop, documents and profitability, from what your teams enter or import. Rivena Fleet supervises your vehicles and machines continuously, on the road and on site, from GPS trackers.
GPS supervision
- Positions on the map, continuously
- Trips, stops and replay
- Worksite zones and alerts
- Engine hours and fuel reported by the tracker, depending on the setup
- Machine hour statements per worksite
- Theft, zone, out-of-hours and driving alerts
The two products are used independently: Rivena Equipment needs no GPS tracker.
Explore Rivena FleetWhich trades
Trucks on the road, machines on site
For companies whose trucks and machines weigh heavily on their costs.
Transport & logistics
Rigid trucks, tractor units and semi-trailers, owned, leased or hired; fuel, tyres and daily checks; profitability per truck that separates haulage by the trip from hire by the day.
See the sector Transport & logisticsConstruction & public works
Site trucks and machines: hours logged per machine and per operator, equipment cost at an hourly or daily rate, and fuel, servicing and regulatory documents for the trucks.
See the sector Construction & public worksAsphalt plants & building materials
Plant and paving machines: hours logged per machine and per operator, plant status, fuel per machine and equipment cost.
See the sector Asphalt plants & building materials
With the other Rivena products
Around your equipment
Rivena HR Drivers and crews
Staff records with drivers’ licences and expiry dates, leave and absence requests, leave balances, and clock-in by mobile app or facial recognition.
Explore Rivena HRRivena Projects Costing and budgeting a job
Costing from the bill of quantities, an execution budget by heading — purchasing, subcontracting, equipment, labour — then time and margin per project.
Explore Rivena ProjectsRivena ERP The management suite
Sales, purchasing and treasury, with the Transport & logistics edition: trips, monthly statements and invoicing.
See Rivena ERPBI & reporting Your dashboards
Cost per truck, fuel, servicing: Power BI dashboards or a web reporting application, built on your data.
See the BI offer
Frequently asked questions
Your questions about equipment management
Rivena Equipment manages your equipment: register, contracts, costs, fuel, workshop, documents and profitability, from the data your teams enter or import. Rivena Fleet supervises vehicles and machines continuously through GPS trackers: positions, trips, zones, engine hours and alerts. They are two separate products, used independently.
No. Mileage comes from the odometer readings taken at the pump, and machine hours come from time logging. GPS trackers belong to Rivena Fleet.
Yes. Each unit has its origin: owned, leased or hired. Lease contracts have their payment schedule and remaining balance; trucks hired from third parties are re-invoiced monthly, with a check of the days billed by the hire companies and the sub-hire margin included in profitability.
No. The daily check opens in the phone’s browser, on a page designed for the field: a 26-point walk-round of the truck, with a photo for each point.
By rules and thresholds that you set: consumption standard and tolerance for fuel, service plan intervals, and alert thresholds for insurance, road tax and other documents.
Yes: register, hours logged per machine and per operator, each machine’s monthly status, fuel per machine and equipment cost worked out from an hourly or daily rate.
Yes. The history in your workbooks is imported with a report that checks the imported totals against those of the original files, and every list exports to Excel.
Let’s talk about how you work.
Tell us about your business, how your organisation runs and what you want to improve. We’ll then suggest a concrete next step — a demo, a call or a scoping session — with no obligation.
Tell us what you need
Or e-mail us at contact@rivena.ma
Based in Rabat · Demo on request